operations manager
You may notice we also have a lower-level job posting named “Office Manager.” There’s some overlap between these positions; we’re not looking to fill both of them right now. Rather, we’re looking for the most talented person we can find, at whichever level. Our administrative team can adjust the distribution of our duties, depending on what skills the most excellent applicant brings to the table, to make sure all tasks are covered.
Location
This is a full-time job based in our beautiful new downtown Oakland, California office.
Company
Beezwax Datatools, Inc. is a custom software design agency with a beautiful new office in downtown Oakland, CA. We have 45 developers and staff — a mixture of full-time and part-time, local and remote. For more than 15 years we have designed custom web, database and desktop applications for organizations of all sizes, working in dialog with over 400 clients to create powerful, elegant solutions using various technologies.
Position
We are seeking a hard-working, highly organized manager who is familiar with the dynamics of a small software customization firm. You should be comfortable working with FileMaker Pro and Excel, and proficient in QuickBooks.
IMPORTANT: You must be tech-savvy and have significant recent experience working for at least one tech firm.
The position reports directly to the President, and is primarily intended to relieve the President of significant duties related to running the company, including hiring and firing, approving payroll, etc.
The position requires someone with impeccable attention to detail, who can see the big picture as well as the tiny specifics. The person we are seeking possesses a balance of of Right-Brained and Left-Brained qualities, and identifies as such.
Experience as an Office Manager and with Paychex or ADP a plus.
MBA a plus; career trajectory suggests this hire will be first in line to be Director of Operations after approximately one year.
Many of our developers work remotely, so we’re looking for someone experienced working with a partly distributed workforce.
Working for Beezwax is fun, creative, and challenging. We are looking for someone exceptional, who will become an integral part of the team.
Duties
OPERATIONS
- Admin team management
- Review and help implement better internal systems/procedures
- Organize/manage HR, Forms, Meetings and admin files on the main file server
HUMAN RESOURCES
- Employee and Subcontractor setup, contracts and orientation
- Benefits administration
- Yearly 1099 processing
- Review and manage Workers’ Comp insurance and audits
- Manage staff handbook and policies
- EDD compliance
- Define job descriptions
- Manage background checks
PAYROLL
- Payroll review and processing; approval in President’s absence
- Commission checks and tracking
- Biweekly reports
ACCOUNTS RECEIVABLE
- Invoice prep (including proofreading text and numbers, working closely with workers and Account Managers to ensure completeness, etc.)
- Sending invoices
- Collections
- Biweekly reports
Compensation
$30-$40 per hour to start, DOE (after brief training period at a lower rate). Increased salary to be expected over the long term.
We also offer an employee benefits package.
To apply
If you are interested, please email jobs@beezwax.net as follows:
- Put “Operations Manager” in Subject line.
- Attach your resume (text or PDF only, not to exceed 1MB).
- In your cover letter, answer the following questions (please be brief):
• What interests you most about the prospect of working with Beezwax?
• What’s your availability? How many hours per week, starting when?
• What hourly rate are you seeking?
• Describe your experience in doing administrative work.
• Are you comfortable doing both mundane tasks and management?
• Describe how you have streamlined administrative processes and procedures in the past.
• Describe your organizational skills, including what system(s) you use for calendaring and task management.
• What are your long-term career goals?
We look forward to hearing from you!
No calls or recruiters please.